CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Change Order #1 to Contract #17-086A, Fire Engine Replacement and Maintenance Agreement, to Fire Service, Inc. for an amount not to exceed $60,000 and a total award of $753,308
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DEPARTMENT: Fire Department
SUBMITTED BY: Mark Puknaitis, Fire Chief
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The City Council waived the applicable provisions of the Naperville Procurement Code and awarded Contract 17-086A to Fire Service Inc. on April 18, 2017, for a 10-year term from June 18, 2018, to June 17, 2028. The purpose of this contract was to purchase a fire engine alongside a 10-year maintenance package.
Alongside this contract, the City Council also waived the applicable provisions of the Naperville Procurement Code and awarded Contract 17-086B to Global Emergency Products on April 18, 2017, for a 10-year term from June 18, 2018, to June 17, 2028. A fire engine alongside a 10-year maintenance package was purchased from this vendor as well.
This was done to evaluate the total life cycle costs of the engines and the potential for the City to outsource fire engine maintenance, which at the time was performed in-house by Fleet Services. Fire Services and Global have two distinct cost models of maintenance, one being an upfront not-to-exceed lump sum model and the other being an a la carte model. Both maintenance models have similar service expectations.
DISCUSSION:
This Change Order is requested to award an additional $60,000 to the maintenance portion of Contract 17-086A to ensure the vehicles can continue to be maintained and operationally ready. This maintenance covers all work on the vehicles, including routine maintenance and emergency repairs, and would be expected to cover the annual maintenance costs based on the past 6-years of experience.
The following factors led to our initial estimated maintenance costs being lower than current spend:
* The engine has experienced more than anti...
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