CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Bid 23-013, Residential Water Meter Replacement Program to Calumet City Plumbing Co., Inc., for an amount not to exceed $1,570,330.00, plus a 3% contingency and for a two-year term
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DEPARTMENT: Water Utilities
SUBMITTED BY: Darrell Blenniss, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
In January 2023, the Water Utilities issued Bid 23-013 to replace approximately 11,000 16+ year old small diameter (3/4-inch and 1-inch) water meters and reading devices at residences throughout the City. Water meters deteriorate with age, losing accuracy as their moving parts wear out and strategically planned replacement of older meters ensures customers are billed fairly and accurately.
The Utility does not have the staffing level needed to conduct a large-scale meter replacement program and must rely upon contractors to keep the project on schedule.
City staff will continue to replace meters that fail in service, those requiring immediate action, and will perform planned replacements in situations where it is impractical to use a contractor.
DISCUSSION:
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Advertise Date: January 17, 2023 |
Notices Sent: 188 |
|
Opening Date: January 31, 2023 |
Plan holders: 21 |
|
|
Bids Received: 3 |
Bids were received from the following vendors:
|
Vendor |
Total Cost |
|
Calumet City Plumbing |
$1,570,330.00 |
|
HBK Water Meter Service, Inc |
$1,677,450.00 |
|
Professional Meter, Inc. |
$2,218,122.40 |
FISCAL IMPACT:
CIP #: WU020 - Water Meter Replacement
Water meter replacements are expensed to the infrastructure account listed below as part of the capital improvement program. A total of $1,300,000 is budgeted for WU020 in 2023. The requested award is within budget.
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Account Number |
Fund Description |
Total Budget Amount |
|
41252000-551502 |
Water/Wastewater Fund |
$46,683,552 |
*Per City Council directive, contingency on construction projects is set at 3% on projects over $500,000 and 5% on projects under $500,000.