CHIEF PROCUREMENT OFFICER AUTHORITY PROCUREMENT AWARDS
ACTION REQUESTED:title
Approve the award of Change Order #1 to Contract 21-347, 2021 LED Replacement Program, to John Burns Construction Company for an amount not to exceed $974.83 and a total award of $268,487.63 and by 1 daybody
DEPARTMENT: Transportation, Engineering and Development
SUBMITTED BY: William J. Novack, Director
BACKGROUND:
The City Council awarded Contract 21-347 to John Burns Construction Company on November 16, 2021 with a completion date of 120 calendar days from the date of material approvals. The purpose of this contract is to replace the existing LED lamps at City intersections before the lamps dim to substandard illumination levels or fail completely.
DISCUSSION:
This change order is requested as the final balancing change order for the contract. The majority of the changes come from small modifications to the contract quantities based on field conditions. In addition, there was unexpected repair work at one intersection due to a vehicular crash involving a signal while the LED contractor had maintenance of the signals at that intersection. These repair costs are typically passed along to the driver via an insurance claim, and the reimbursement will be added to the General Fund.
The extra day is required due to a scheduling conflict the City's maintenance contractor had for the final maintenance transfers.
This contract was approved with contingency in the amount of 5% ($13,375.64) of the original contract value and 29 days. Staff requests the use of contingency funds and days for the change order. A summary of the award and contingency information is provided in the tables below.
The amount of this change order exceeds the original contract amount by $974.83 and extends the contract by 1 day.
Contingency
Authorized Contingency
Days
Dollars
Original Amount
29
$13,375.64
(-) Previously Authorized|10 10|$0.00
Subtotal
29
$13,375.64
(-) This Change|1010|$974.83
Balance L...
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