CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
title
Approve the award of Cooperative Procurement 26-150, Pickup Trucks with Utility Body and Plow - Units 708, 748, 754, 760, and 766, to Sutton Ford for an amount not to exceed $401,060
body
DEPARTMENT: Department of Public Works
SUBMITTED BY: Dan Randolph, P.E., Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
Units 708, 748, 754, 760, and 766 were approved by the Fleet Services Manager for replacement in the 2026 budget. Vehicles are scored for replacement based on four criteria: age, usage, condition, and repair costs. Recommending a vehicle to be replaced requires a score of 23.0 or greater. Unit scores are listed in the table below.
Unit #
Description
Division
Score
708
2016 Ford F250 with Utility Body
Collection
24.17
748
2016 Ford F250 with Utility Body
Distribution
23.97
754
2016 Ford F250 Pickup Truck
Reclamation
24.26
760
2015 Chevy Silverado 1500 Pickup Truck
Distribution
29.11
766
2016 Ford F250 with Utility Body
Collection
25.81
DISCUSSION:
Units 708, 748, 754, 760, and 766, as described above, are used by the Water Utilities to transport personnel and tools required to install, repair, and maintain utility infrastructure throughout the city. Units 754 and 760 are not upfit with utility bodies and do not meet the current operational needs of the department. The retired vehicles will be sold through one of the City's auction companies. The units will be replaced with 2027 Ford F250 pickup trucks with utility bodies and plows for the same operational uses.
Staff has identified an approved cooperative contract, Suburban Purchasing Cooperative Contract #221 Ford F-Series Trucks, through Sutton Ford, for the procurement of the new vehicles. Using the City's specifications, Sutton Ford has quoted the pickup trucks with utility bodies and plows at the amount of $401,060 ($80,212 per vehicle); a cost breakdown is provided below.
Original Unit Price
Less Cooperative Discount per Unit
Net Unit Price
$89...
Click here for full text