CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Option Year #1 to Contract 25-193, Cartage Services, to BioAg, Inc. and International Hauling and Excavating, Inc. for an amount not to exceed $280,000
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Dan Randolph, P.E., Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The City Council awarded Contract 25-193, Cartage Services, to BioAg Inc. and International Hauling and Excavating, Inc. on August 19, 2025, for a one-year term from October 1, 2025, to September 30, 2026, with three one-year options to extend.
The purpose of this contract is to provide hauling services for leaves and brush, asphalt paving materials, storm debris, construction spoils, and snow from the Central Business District and commuter parking lots. The contract provides the Department of Public Works with access to drivers and six-wheel and semi-tractor equipment needed to support large-scale, short-duration operations. Utilizing contracted hauling services allows the City to meet peak operational demands without the significant capital, maintenance, storage, insurance, and staffing costs associated with purchasing and maintaining additional equipment.
DISCUSSION:
During the initial term of the contract, BioAg, Inc. and International Hauling and Excavating, Inc. were responsive to all service requests related to the leaf collection program, spoils disposal and winter operations. Based upon the vendor's performance, the Department of Public Works recommends extending the contract for the first option year. Both vendors have agreed to maintain the rates and terms provided for under the contract.
The term of the first option year is October 1, 2026, to September 30, 2027, with two additional option years remaining on the agreement.
FISCAL IMPACT:
CIP #: N/A
Cartage Services are expensed to the Operational Service accounts below. A total of $235,000 is budgeted in the General Fund in 2026 for cartage ser...
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