CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Bid 25-273, Medium-Heavy Duty Truck and Off-Road Equipment Repairs, to D&A Powertrain Corp, Inc. (DBA Aurora Truck Center) for an amount not to exceed $230,000 and for a two-year term
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DEPARTMENT: Department of Public Works
SUBMITTED BY: John Rutkowski, Interim Director of Public Works
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The Department of Public Works - Fleet Services Division is responsible for the maintenance and repair of the City's fleet of vehicles and off-road heavy equipment. When those repairs cannot be done in-house, the vehicles are taken to an outside vendor. In January 2021, the Council awarded contracts for these services. The final option year for those contracts ends December 31, 2025.
In September 2025, Fleet Services issued Bid 25-273, Medium-Heavy Duty Truck and Off-Road Equipment Repairs, to procure these services moving forward.
DISCUSSION:
Advertisement Date:
9/9/2025
Notices Sent:
122
Opening Date:
10/1/2025
Plan holders:
11
Proposals Received:
3
Bids were received from the following vendors:
Vendor Name
Category 1 Proposed Cost
Category 2 Proposed Cost
D&A Powertrain Corp, Inc.
$77,547.50
$35,115.00
Interstate Power Systems
$81,150.00
$37,500.00
Cummins, Inc.
$102,895.00
$41,510.00
The bid quantities are estimates and serve to establish labor rates and parts markup for two categories of vehicles and equipment repairs. Bid respondents could bid on either one or both categories, with each category being awarded to the lowest, responsible, and responsive bidder. Staff recommends awarding both Category 1 and Category 2 to D&A Powertrain Corp., Inc. (DBA Aurora Truck Center) as they are the lowest responsible and responsive bidder for both categories. Cummins Inc. is deemed non-responsive, as the bidder indicated they will only provide service for units with Cummins engines. Aurora Truck Center is the incumbent contract holder for th...
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