CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of RFP 23-062, Cross-Connection Control Testing Records Administration, to Backflow Solutions Inc. for an amount not to exceed $621,600.00 and for a three-year term starting from date of award through February 28, 2026.
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DEPARTMENT: Water Utilities
SUBMITTED BY: Darrell Blenniss, Director
BOARD/COMMISSION REVIEW:
N/A.
BACKGROUND:
In September 2023, the Water Utilities issued RFP 23-062 seeking a firm to provide a Cross- Connection Control Testing Records Administrator to assist with administration of Illinois Environmental Protection Agency (IEPA) mandated cross-connection code compliance records.
The records administrator interacts directly with the City's Water Utilities customers. In addition, the administrator will request, receive, record, and maintain testing and compliance data. The backflow program administrator is responsible for all notifications sent to customers, acceptance and recording of test results and reporting all test data to the City for submittal to the IEPA.
DISCUSSION:
Advertisement Date:
9/22/23
Notices Sent:
55
Opening Date:
10/18/23
Planholders:
7
Proposals Received:
3
Proposals were received from the following vendors:
Aqua Backflow
Backflow Solutions Inc.
Vepo
A selection team comprised of staff from the Water Utility and Traffic, Engineering and Development evaluated the proposals, which were scored based upon the criteria set forth in the RFP:
1. Capability, Capacity and Qualifications of the Offeror 20%
2. Suitability and Quality of the Utility Web Portal/Database 20%
3. Suitability and Quality of the Approach/Methodology 30%
4. Milestones and Deliverables 10%
5. Outcomes to be Achieved 20%
After review and scoring of the proposals, the selection committee invited only the top vendor, Backflow Solutions Inc., to attend interviews/conduct demonstrations. Following the completion of the interviews/demonstrations, the...
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