CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
title
Approve the award of Change Order #2 to Contract 22-197, Ford Automotive Parts & Supplies, to Ford Motor Company for an amount not to exceed $85,000, a total award of $490,000, and for an additional 12 months
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The City Council awarded Contract 22-197 to Ford Motor Company on June 21, 2022 for a 2.5-year term from July 1, 2022 to December 14, 2024. The purpose of this contract is to purchase original equipment manufacturer (OEM) replacement parts and components to repair City vehicles.
The City Council awarded Change Order #1 on April 16, 2024 to add $170,000 through the remainder of the contract term.
DISCUSSION:
This Change Order is requested for additional funds and to extend the term through December 14, 2025 to match the Sourcewell contract #101520-FMC term, which was extended through December 14, 2025. Ford parts spending has decreased since the April Change Order was awarded, leaving some funds available for this extended term. An additional $85,000 is needed to bridge the remaining gap.
FISCAL IMPACT:
CIP#: N/A
Ford automotive parts and supplies are expensed to the Equipment Parts account listed below. Public Works included $932,000 in their proposed 2025 budget for equipment and parts. While the 2025 budget is still under evaluation, staff will ensure that sufficient funds are included in the approved 2025 budget to cover the expenses associated with this request.
|
Account |
Fund Description |
Budget Amount |
|
31351100-541402 |
General Fund |
TBD |