CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Waive the applicable provisions of the Naperville Procurement Code and award Procurement 25-109, Advanced Traffic Management System Phase II Design, to Christopher B. Burke Engineering, Ltd. for an amount not to exceed $216,302 (requires six positive votes)
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DEPARTMENT: Transportation, Engineering and Development
SUBMITTED BY: William J. Novack, P.E., Director of Transportation, Engineering and Development/City Engineer
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
In 2013, the City of Naperville implemented an advanced traffic management system along the Washington Street corridor, with the intention to eventually expand the system to incorporate all City-owned signals.
On December 22, 2022, Christopher B. Burke Engineering, Ltd. was awarded RFQ 22-220, Advanced Traffic Management System Design, for preliminary engineering design services for the next stage of system expansion which will add approximately 25 traffic signals in south Naperville. The original RFQ included both Phase I and Phase II design services, and the consultants were evaluated accordingly. During negotiations, the scope of work of the awarded contract had to be reduced to Phase I only for budget reasons. The RFQ, however, had included the condition that the selected consultant "may be used on future phases of the project."
DISCUSSION:
Since RFQ 22-220 has expired, the Procurement Code will need to be waived to award the next phase of the project to the same consultant. Specifically, Section 1-9B-4 (Methods of Source Selection) of the Naperville Procurement Code must be waived because the recommended process is not one of the enumerated procurement methods in the Code. The consultant completed Phase I engineering, with favorable performance, and staff recommends continuing into Phase II engineering with the same consultant.
City staff originally evaluated and selected the consultant with both design phases of the project in mind. ...
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