File #: 21-1208    Version: 1
Type: BID, RFP, RFQ, COOP, SOLE SOURCE, OPTION YEAR Status: Passed
File created: 9/13/2021 In control: City Council
On agenda: 10/5/2021 Final action: 10/5/2021
Title: Approve the award of Change Order #2 to Contract 19-009, 248th Avenue Phase I, to Civiltech Engineering for an amount not to exceed $6,239 and a total award of $347,318
Attachments: 1. Phase I Scope of Services Supplement 2, 2. CIP Page SC190_
Related files: 17-950, 21-0733, 22-0255, 24-0576
CITY COUNCIL AGENDA ITEM

ACTION REQUESTED:
title
Approve the award of Change Order #2 to Contract 19-009, 248th Avenue Phase I, to Civiltech Engineering for an amount not to exceed $6,239 and a total award of $347,318
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DEPARTMENT: Transportation, Engineering and Development

SUBMITTED BY: William J. Novack, Director

BOARD/COMMISSION REVIEW:
N/A

BACKGROUND:
The section of 248th Avenue between 95th Street and 103rd Street is currently a rural two-lane road with gravel shoulders and ditches on both sides. This portion of the 248th Avenue corridor is included in the City's Capital Improvement Program (CIP# SC190) and Road Improvement Plan for improvement to minor arterial road standards with two lanes in each direction and a center turn lane.

On June 18, 2019, City Council awarded Contract 19-009 to Civiltech Engineering for an amount not to exceed $301,081. Change order #1 was approved by the City Council on June 15, 2021 for an amount not to exceed $39,998 which brought the total award to $341,079. The purpose of this contract is to perform a preliminary engineering study of the proposed roadway improvements. Once complete, this study will allow the City to submit for federal funding of the construction phase of the project.

DISCUSSION:
This change order is requested to accommodate an additional public involvement meeting.

The original scope of services and Change Order #1 assumed holding the Final Public Information meeting virtually, during a Transportation Advisory Board (TAB) meeting. Through recent coordination with IDOT, it has since been determined that Public Involvement Activities cannot be held at a TAB meeting, and must have their own specified time to fulfill the requirements of IDOT and FHWA. It is assumed that there will be a presentation to TAB in addition to the in-person Public Information meeting.

Staff will partner with Communications to ensure a comprehensive public notification process for the Final Public Information meeting in...

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