CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
title
Approve the award of Change Order #1 to Contract 21-189, Unit 259 (Tandem Axle Dump Truck) Equipment Replacement, to JX Peterbilt for an amount not to exceed $15,333.73 and a total award of $245,298.21
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
City Council awarded Contract 21-189 to JX Peterbilt on May 4, 2021 to purchase a Peterbilt 348 tandem axle dump truck from JX Peterbilt with dump body, plow and snow and ice removal equipment upfitting sublet by JX Peterbilt to Henderson Products, Inc.
Peterbilt was unable to fit this build into their 2022 model year build slots due to supply chain disruptions. Raw material costs and freight increased on components related to the build for both Peterbilt and Henderson.
DISCUSSION:
The Department of Public Works is requesting a change order in the amount of $15,333.73.
The chassis price increased from $105,881.85 to $112,716.21, which includes a model year change to 2023. Henderson Products, Inc. originally proposed a price adjustment of $13,641.33 for the dump body, plow, and snow and ice removal equipment upfitting. Staff was able to negotiate Henderson’s portion of the price adjustment down. The rate for the upfitting increased from $134,332.63 to $142,332. Finally, the freight surcharge increased $500.
The unit is complete and ready for immediate delivery.
FISCAL IMPACT:
CIP#:
Vehicle replacements for the Department of Public Works are funded from the account below. The Department of Public Works budgeted $230,000 for replacement of Unit 259 in 2021. Planned CY2022 replacements will not be delivered nor paid in 2022. There are sufficient funds to cover Unit 259 vehicle replacement.
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Account Number |
Fund Description |
Budget Amount |
|
31102200-551505 |
General Fund |
2,016,800.00 |