CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
title
Approve the award of Cooperative Procurement 25-184, VMware Annual Maintenance Renewal, to Zones, LLC for an amount not to exceed $184,934.40 and for a one-year term
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DEPARTMENT: Information Technology
SUBMITTED BY: Jacqueline Nguyen, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
Both the Electric Utility and the Information Technology (IT) Department have standardized using VMware to create a virtual server infrastructure for the City. Specifically, core services such as the automated metering infrastructure (AMI), meter data management, load control management, network management systems, enterprise business applications, and Smart Grid systems use virtual servers.
This type of infrastructure reduces capital costs by decreasing the number of physical servers and uses server hardware more efficiently by running multiple virtual machines on the same piece of hardware. The virtualized server infrastructure also reduces operating costs and enhances the resiliency of overall technology operations.
DISCUSSION:
This procurement is for renewal of existing VMware software licenses and anticipated growth for both IT and the Electric Utility.
Staff has identified an approved cooperative contract, STATE OF ILLINOIS JPMC - VMware contract CMT3029413, through Zones, LLC for the procurement of the VMware Renewal.
The term will be from June 22, 2025, through June 21, 2026.
FISCAL IMPACT:
CIP#: N/A
The renewal cost for the VMware licenses is expensed to the Software and Hardware Maintenance accounts listed below. The award amount totals $184,934, which is favorable to the 2025 Budget.
|
Account Number |
Fund Description |
Total Budget Amount |
|
16101100-531312 |
General Fund |
$3,910,675 |
|
40331300-531312 |
Electric Utility Fund |
$1,395,000 |