CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
title
Approve the award of RFP 24-267, Pavement Rating and Evaluation, to Transmap Corporation, for an amount not to exceed $133,191.60 and for a three and one-half year [SG1][AH2]term
body
DEPARTMENT: Transportation, Engineering and Development
SUBMITTED BY: Jennifer Louden, Director of TED
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The City of Naperville has jurisdiction of approximately 475 centerline miles (~ 8.9 million square yards) of streets serving residents, businesses, and the public. Maintaining these streets in a safe, traversable, and cost-effective manner is a core responsibility of the City.
In November 2024, the Transportation, Engineering and Development (TED) Business Group issued RFP 24-267, Pavement Rating and Evaluation, to review the condition of every street in the City's network, forecast street maintenance activities, and analyze current budgetary needs and scenarios. The selected consulting firm will collect detailed pavement condition data, measurements, and imagery throughout the road network using specialized software tools to develop a pavement rating for each segment. This rating information will assist with planning future annual street maintenance programs and treatments. The vendor will also evaluate the City's annual street maintenance budget which was last analyzed and updated in 2017.
DISCUSSION:
Advertisement Date:
11/18/2024
Notices Sent:
201
Opening Date:
12/16/2024
Planholders:
23
Proposals Received:
3
Responses were received from the following consulting firms:
Baxter & Woodman, Inc.
IMS Infrastructure Management Services
Transmap Corporation
A selection team comprised of staff from the TED Business Group and the Department of Utilities Water evaluated the responses, which were scored based on the criteria set forth in the RFP:
1. Capability, Capacity and Qualifications of the Respondent (45%)
2. Suitability and Quality of the Approach/Methodology (40%...
Click here for full text