CITY MANAGER AUTHORITY PROCUREMENT AWARDS
ACTION REQUESTED:
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Approve the award of Change Order #1 to Option Year One of Contract 18-282, Vehicle Wash Services - On-Site Auto Detailing to Brighton Auto Detailing for an amount not to exceed $45,000 and a total award of $58,750
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BACKGROUND:
Vehicle washing is part of proper routine care and maintenance of a vehicle and contributes to safe vehicle operation and improved fuel efficiency. The City's vehicles are highly visible tools and maintaining clean vehicles also provides a clean image of the City of Naperville. The purpose of this contract is to provide on-site vehicle washing detailing services for the Police Department's vehicles. These vehicles serve as mobile offices and periodically require a more in-depth detail wash service and car wash on a regular basis.
In January 2019, the Chief Procurement Officer awarded Contract 18-282 to Brighton Auto Detailing for a one-year term from January 23, 2019 to December 31, 2019, with four, one-year options to extend. Option year one of the contract was approved December 19, 2019.
DISCUSSION:
The Police Department typically has ten of their vehicles detailed per month to maintain a safe and clean operating base for officers. The department increased that volume at the start of the COVID-19 pandemic to sanitize units more regularly, for the safety of officers that share those units daily for patrol and emergency response. At the Police Department's request, the vendor detailed 61 units in April and 41 units in May. Current volume is six to eight units per week.
A change order is requested to add funds to cover services already provided and anticipated volume through December 31, 2020.
FISCAL IMPACT:
CIP #: N/A
Vehicle wash services are expensed to the equipment maintenance account below. A total of $540,800 is budgeted for equipment maintenance, including vehicle wash ser...
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