CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Bid 21-248, Aggregate Materials, to Boughton Materials Inc. for an amount not to exceed $329,175.50 and for a one-year term
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DEPARTMENT: Water Utilities
SUBMITTED BY: Darrell Blenniss, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
On June 2021, staff issued Bid 21-248, Aggregate Materials, to solicit a qualified contractor to provide coarse and fine aggregates for use in a variety of Water Utilities, Electric Utility, and Department of Public Works construction and repair projects. Projects include various underground utility work, duct bank bedding, street repairs, shoulder dressing, construction of public facilities and winter operations for traction during specific ice events.
DISCUSSION:
Advertisement Date: 6/21/2021 Notices Sent: 139
Opening Date: 7/06/2021 Planholders: 8
Proposals Received: 2
Bids were received from the following vendors:
|
Vendor Name |
Proposed Fee |
|
Boughton Materials Inc. |
$329,175.50 |
|
Engineer’s Estimate |
$343,530.00 |
|
Green Dream International LLC |
$358,906.80 |
The term of this contract is for one year beginning August 1, 2021 through July 31, 2022.
FISCAL IMPACT:
CIP: Various
Aggregate materials are charged to the supplies and infrastructure accounts listed below. Materials are expensed to departments based on projects and need. Use of aggregate material is factored into each project included in the budget. Staff will monitor each fund to ensure use of aggregate materials compiles with the approved budget.
|
Account Number |
Fund Description |
Total Budget Amount |
|
31251100-541407 |
General Fund |
$517,735 |
|
31252200-551502 |
Bond Fund |
$720,000 |
|
31252400-551502 |
Road & Bridge Fund |
$125,000 |
|
40251300-541407 |
Electric Fund |
$37,876 |
|
40251300-551502 |
Electric Fund |
$10,077,000 |
|
41251500-551502 |
Water & Wastewater Fund |
$26,743,950 |
|
41251540-541407 |
Water & Wastewater Fund |
$121,000 |