CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Cooperative Procurement 23-266, New CAD/RMS System Servers, to ITSavvy, LLC for an amount not to exceed $266,200.72
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DEPARTMENT: Information Technology
SUBMITTED BY: Jacqueline Nguyen, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
On September 19, 2023, the City Council awarded RFP 22-309 for a Computer Aided Dispatch/Mobile Data System/Law Enforcement Records Management System (File 23-1018 <https://naperville.legistar.com/LegislationDetail.aspx?ID=6349757&GUID=A8FAD1B9-3146-42EB-A65B-B81AA33F3941&Options=&Search=>).
The system will require additional technology assets and expenses such as hardware, software, licenses, and maintenance which will come from the IT Department.
This request is for additional servers.
DISCUSSION:
The requested servers will host a number of virtual servers for CAD/RMS components.
Staff has identified an approved cooperative contract, 230105 - TIPS - 230105 - Technology Solutions, Products, and Services, through ITSavvy, LLC for the procurement of the New CAD/RMS System Servers. The term of this contract is from date of award through March 30, 2028.
FISCAL IMPACT:
CIP#: CE150 - CAD & RMS Replacement
Server acquisition for the CAD/RMS Replacement system is expensed to the account number listed below. Included in the Capital program in 2023, is $2.76M for system design and implementation. It is anticipated that full implementation will be concluded in 2024 and as such an additional $1.75M is proposed in the 2024 Budget, which is currently being reviewed.
Future year annual maintenance costs for servers and licenses will be budgeted in the General fund for costs beyond the initial project implementation.
|
Account Number |
Fund Description |
Total Budget Amount |
|
21102200-551504 |
Capital Projects Fund |
$2,760,000 |