CITY MANAGER AUTHORITY PROCUREMENT AWARDS
ACTION REQUESTED:
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Approve the award of Change Order #1 to Option Year 3 of Contract 17-219, Public Safety Uniforms & Equipment to Galls & Lawmen’s Shooter’s Supply Inc., for an amount not to exceed $1,557.65 and a total award of $120,557.65
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DEPARTMENT: Fire Department
SUBMITTED BY: Mark Puknaitis, Chief
BACKGROUND:
The Naperville Fire Department purchases uniforms for all staff officers, sworn shift personnel, members of the Fire Prevention Bureau, administrative civilian personnel, and volunteers from the Naperville Emergency Management Agency. Uniform requirements for sworn shift personnel are established in a collective bargaining agreement and must meet National Fire Protection Association (NFPA) Standard 1975: Standard on Station/Work Uniforms for Firefighters.
A complete set of uniforms is issued to new hires and individual items are replaced as needed based on the condition of the item. Per the collective bargaining agreement, items submitted for replacement may be appropriately repaired rather than replaced if it is reasonable. Employees are responsible for the cleanliness and appearance of uniforms.
In December 2017, City Council awarded Contract 17-219 for the purchase of Public Safety Uniforms for a two-year term with three one-year options to extend the contract. Option years one and two were approved in 2020 and 2021. The option three to extend has been in effect from January 2022 through December 2022 with no options remaining.
DISCUSSION:
This change order is requested to add funds to the contract to pay the final 2022 invoice.
FISCAL IMPACT:
CIP#: N/A
Uniform items are expensed to the account number listed below for a budgeted total of $130,000 in FY2022. The requested change order is facilitated within the budget due to underspend in the departments’ purchased items accounts.
|
Account Number |
Fund Description |
Total Budget Amount |
|
22251100-541407 |
General Fund |
$236,000 |