CITY MANAGER PROCUREMENT AWARDS
ACTION REQUESTED:
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Approve the award of Cooperative Procurement 22-315, Navistar OEM Parts, to Rush Truck Centers of Illinois, Inc. for an amount not to exceed $45,000 and for a 15-month term
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The City operates a fleet of approximately 50 Navistar vehicles such as aerial bucket trucks, plow trucks and ambulances. The Department of Public Works - Fleet Services Division is responsible for maintaining and servicing the vehicles. Warranty constraints require the use of Original Equipment Manufacturer parts.
In 2020 the State of Illinois published bid for OEM Navistar Parts. The state awarded Purchase Order #20-416CMS-BOSS4-P-17193 to Rush Truck Centers of Illinois, Inc. effective October 7, 2020 through March 31, 2024.
Rush Truck Centers of Illinois, Inc. has four dealership locations: Carol Stream, Chicago, Huntley, and Joliet.
DISCUSSION:
Navistar granted a distributorship agreement to Rush Truck Centers of Illinois, Inc. to provide Navistar and International OEM parts and service. Through the state’s bid, Rush Truck Centers of Illinois, Inc. offers a 13.5% discount from the National Fleet Account rate.
Staff recommends using the State’s contract for Navistar OEM Parts for better pricing. The term of this contract will be January 1, 2023 - March 31, 2024.
FISCAL IMPACT:
CIP #: N/A
Navistar Parts are expensed to the Equipment Parts account listed below. The totals provided reflect the 2023 proposed budget as the majority of this contract will occur during that period. A total of $950,300 has been submitted as a part of 2023 budget process for equipment parts. With council’s approval, it is anticipated that there will be sufficient funds to accommodate the requested award.
|
Account Number |
Fund Description |
Proposed Budget Amount |
|
31351100-541402 |
General Fund |
$950,300 |