CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Bid 26-032 Municipal Center IT Server Room Expansion, to Lite Construction, Inc. for an amount not to exceed $1,097,000 plus a 3% contingency
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DEPARTMENT: Information Technology
SUBMITTED BY: Jacqueline Nguyen, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The City's existing Information Technology (IT) server room was designed to meet operational needs but no longer provides sufficient power or physical space to support current and anticipated growth in systems, storage, and network infrastructure. As municipal services expand and technology dependencies increase, these limitations create challenges related to equipment density, electrical capacity, cooling, maintenance access, and long-term scalability.
The IT server room houses key equipment which supports many City functions, such as:
* Hardware and networking equipment running the main City applications (GIS, Cityworks, Security Camera system, Building Access Control, Utility Billing System, Documentation Management System, etc.)
* Networking equipment supporting some Electrical applications
* Equipment supporting the Traffic Management system
To address these constraints, the City engaged Kluber Architects & Engineers to develop specifications and drawings to expand the server room into an adjacent conference room.
In February 2026, the Information Technology Department issued Bid 26-032, Municipal Center IT Server Room Expansion. The scope of work includes the following activities:
* Wall removal to expand the data center into the IT conference room
* Electrical work
* Replacing the current fire suppression system with a Clean Agent fire suppression system (extinguishing fire without leaving residues and damaging equipment)
* Removing the current cooling unit and replacing it with more efficient cooling units
* Flooring work
DISCUSSION:
Advertise Date: 02/03/2026 Notices Sent: 605
Bid Opening: 03/03/2026 Planhol...
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