CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
title
Approve the award of Cooperative Procurement 25-071, Semi Truck Replacement - Unit 273, to JX Peterbilt, Inc. for an amount not to exceed $189,591.43
body
DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
Unit 273 was reviewed and approved by the Fleet Services Manager for replacement in the 2025 budget. Vehicles are scored for replacement based on four criteria: age, usage, condition and repair costs. Recommending a vehicle for replacement requires a score of 28.0 or greater. Unit 273 scored 40.54.
DISCUSSION:
Unit 273 is a 2006 International 2600 semi-truck used by the Department of Public Works - Operations Division to transport trailers and equipment between work sites throughout Naperville. The current semi-truck will be sold through one of the City's auction service providers.
The unit will be replaced with a 2026 Peterbilt 567 semi-truck to maintain fleet & operational consistency. The new unit is available on the Sourcewell Cooperative, an approved cooperative through JX Peterbilt, Contract #032824-PMC. The Cooperative has an expiration date of July 9, 2028. Using the City's specifications, JX Peterbilt has quoted the semi-truck in the amount of $189,591.43; a cost breakdown is provided below.
Original Price
Less Cooperative Discount
Net Price
$279,439
$89,847.57
$189,591.43
The unit will be delivered in approximately six months from date of award.
FISCAL IMPACT:
CIP #: VE25-273
Heavy equipment replacement purchases for the Department of Public Works are expensed to the Vehicle and Equipment account listed below. The department allocated $175,600 to replace Unit 273 in the 2025 budget. Although the award exceeds the budget amount by nearly $14,000 it is anticipated this award can be accommodated within the 2025 budget. Staff will continue to monitor spending and adjust as needed throughout the year.
Account Number
...
Click here for full text