CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Change Order #1 to Option Year #2 of Contract 21-053.2-01, Medium-Heavy Duty Truck and Off-Road Equipment Repairs, to Aurora Truck Center and Interstate Power Systems, for an amount not to exceed $45,000 and a total award of $135,000
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The City Council awarded Contract 21-053 to Aurora Truck Center and Interstate Power Systems on March 2, 2022, for a two-year term with three, one-year options to extend. The purpose of the contract is to provide medium and heavy-duty truck and off-road equipment repairs to City-owned vehicles and equipment when those repairs cannot be completed in-house.
The City Manager awarded Option Year #2 to both vendors on August 3, 2023 in the amount of $90,000 for a one-year term from January 1, 2024 to December 31, 2024 with one, one-year option remaining on the agreement.
DISCUSSION:
This change order is requested to add funds to the contract with Interstate Power Systems for Off-Road Equipment Repairs through the remainder of the current option year.
Repair volumes vary from year to year depending on maintenance schedules, equipment age, operating demands and other factors. Repairs this year included hydraulic boom repairs, transmission repairs and exhaust de-rate issues.
Based on year-to-date spend, staff recommends increasing the award an additional $45,000 to accommodate repairs through year-end.
FISCAL IMPACT:
CIP #: N/A
Medium and Heavy-Duty Truck & Off-Road Equipment Repair, Service and Parts are expensed to the Equipment Maintenance and Equipment Parts accounts listed below. Fleet Services included $1,615,300 for equipment maintenance and parts in the 2024 budget. The requested award is within the amount budgeted for this expense.
Account Number
Fund Description
Total Budget Amount
31351100-531303
General Fund
$715,300
3135...
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