CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Waive the applicable provisions of the Naperville Procurement Code to set prices for CY17/18 and Award Procurement 17-176, Roadway Snow Removal, to various contractors for an amount not to exceed $390,915 for the period of October 1, 2017 through April 30, 2018. (Requires six positive votes)
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director Department of Public Works
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The Department of Public Works (DPW) is responsible for snow removal throughout the City. DPW utilizes the services of several contractors because no single contractor is large enough to provide the approximate 70 supplemental snow removal units required. If additional qualified contractors are needed, they would be added at the established rate per piece of equipment. Without the service of these contractors, the average completion time to plow snow, from the end of a snowfall, is projected to increase from twelve to approximately thirty-two hours. Plowing commences with a minimum of 2" snowfall accumulation.
DISCUSSION:
Council has waived the code and approved hourly rates for the snow plowing contracts since FY04/05. The City advertises and accepts applications from vendors wanting to participate in snow plowing City roadways. All applicants meeting the criteria are awarded contracts based on the following:
* Minimum of 5 years' experience providing snow removal on public or private roadways (not including parking lots). If less than five years' experience, previous experience with the City will be considered.
* Providing adequate communications. All salt vehicles will need a 2-way radio with the City frequency or a cell phone.
* Ability to respond to a designated work area within 1.5 hours of being called out.
* Ability to provide necessary assigned equipment 24 hours a day, 7 days a week.
* Ability to provide service for periods greater than 24 consecuti...
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