CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Cooperative Procurement 26-234, Enterprise Data Storage Solution for CAD/RMS, to Xerox IT Solutions for an amount not to exceed $252,549.50
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DEPARTMENT: Information Technology
SUBMITTED BY: Jacqueline Nguyen, IT Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
Data availability and storage are critical to all business units across the organization. IT continues to see an increasing demand for the availability, use, and storage of larger files such as videos. The necessity of responsible file backup and retention practices also dramatically increases the amount of storage required. Public Safety’s Tyler CAD/RMS system that was brought online in December 2024 is currently in need of additional storage to support the growing data within this system.
DISCUSSION:
This procurement addresses data availability and storage needs for Public Safety’s CAD/RMS system with the purchase of NetApp equipment that will expand storage capacity and also provide room for growth to support future demands.
This procurement includes:
• Rack shelves - 2
• Drive packs - 2 x 3 Drive Sets
• Associated connection and installation hardware
• OnTap One software to support the storage solution
• Technical support under NetApp’s SupportEdge Advisor
Staff has identified an approved cooperative contract, 230105 - TIPS, through Xerox IT Solutions for this procurement.
FISCAL IMPACT:
CIP#: CE174
Upgrades to the technology infrastructure are budgeted as part of the IT Strategic Capital replacement program. The Budget allocates $660,000 in 2026 and $730,000 in 2027 for the replacement of various technology assets. The requested award of $252,549.50 is favorable to budget.
|
Account Number |
Fund Description |
Total Budget Amount |
|
16102200-551504 |
Capital Projects Fund |
$1,965,000 |