CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Sole Source Procurement 24-189, Electric Switchgear, to S&C Electric Co. via Weldy Lamont Group, Inc., for an amount not to exceed $574,000 and for a one-year term
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DEPARTMENT: Electric Utility
SUBMITTED BY: Brian Groth, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
To ensure reliable power delivery to its customers, the Electric Utility (Utility) installs high
voltage switches at various points on the electric distribution grid. These switches allow Utility workers to isolate equipment and cable during planned maintenance and reduce outage time when a cable or equipment failure occurs. The Utility has over 700 switches installed, which allows most customers to be fed from at least two sources of power.
In March 1994, the City Council approved the Sole Source award of Contract 93-122 for pad-mounted switchgear and allowed for future switchgear costs with S&C Electric Company to be negotiated, taking into account material, labor and non-labor production
costs. The Utility performed an analysis in 2019 to review the Sole Source justification and found the designation to still be valid.
Weldy Lamont Group, Inc. is the only authorized sales representative for S&C Electric's manual pad mount switchgear in northern Illinois.
A Sole Source letter from is attached.
DISCUSSION:
This Sole Source is requested for purchases throughout the year of approximately 20 two-way units and five three-way units. Because lead times are currently 12 to 18 months for this type of equipment, these purchases are planned for the 2026 construction season.
The term of the contract is from date of award to August 31, 2025.
FISCAL IMPACT:
CIP #: N/A
Switchgears are expensed to the Operating Supplies account listed below. Switchgears are initially expensed to an Operating Supplies account and stored in the warehouse. Once they are used for a project staff will assign the expense to the correct capital ...
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