CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Pass the Ordinance Approving an Amendment of the City of Naperville Annual Budget for Calendar Year 2018 in the amount of $220,520.
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DEPARTMENT: Finance Department
SUBMITTED BY: Rachel Mayer, Finance Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
On November 21, City Council approved an intergovernmental agreement with the City of Aurora for collaboration on grants. The City of Naperville and the City of Aurora Emergency Management Agencies applied for and were awarded a $1.37 million grant from Federal Emergency Management Agency (FEMA) to use for program development, critical infrastructure assessments, development of common operating practices relating to Complex Coordinated Terrorist Attacks, improvements to both cities' Continuity of Operations Plans, and to pay for overtime and backfill for hours related to training and program development. This agreement will allow the City of Naperville to receive grant funds that will reimburse the City 100% for eligible expenses.
The City of Aurora will receive the funds directly from FEMA, these funds will be utilized equally between the two cities to complete the grant project. However, there will be greater expenditure reimbursement to the City of Aurora as they will have primary oversight for contractor services associated with the grant. The City of Naperville will submit the appropriate documentation to the City of Aurora Finance Department for employees that worked overtime or backfilled duties for grant-related purposes. The Finance Director/City Treasurer of the City of Aurora is specifically directed and authorized to transfer funds or pay invoices attributable to the City of Naperville as required to fulfill the requirements of the grant.
DISCUSSION:
The grant covers three years of funding, from 2017 to 2020. The grant will expire in September 2020 in accordance with the federal government's fiscal year, which runs from October through Septembe...
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