CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Cooperative Procurement 26-269, Medic Replacement Unit 335, to Foster Coach Sales, Inc. for an amount not to exceed $387,674
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Dan Randolph, P.E., Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
Unit 335 was reviewed and approved by the Fleet Services Manager for replacement in the 2027 budget. Vehicles are scored for replacement based on four criteria: age, usage, condition, and repair costs. Recommending a vehicle for replacement requires a score of 28.0 or higher. Unit 335 scored 32.99. Staff deferred Unit 335 replacement to 2029, in line with the plan to replace one medic per year.
DISCUSSION:
Unit 335 is a 2018 Navistar Horton medic used by the Fire Department to provide patient care and transport 24 hours per day for medical emergency calls. The retired vehicle will be sold at auction through the City’s auction service provider. Unit 335 will be replaced with a current model-year Horton medic on a Ford F550 chassis. The unit is specified to maintain fleet and operational consistency.
The new medic is available on the Suburban Purchasing Cooperative (SPC), an approved cooperative, through Foster Coach Sales, Inc., Contract #214. Using the City’s specifications, Foster Coach Sales, Inc. has quoted the medic in the amount of $387,674.
Current order-to-delivery timeframes are 2.5 to three years. The unit will be delivered in 2029.
A cost breakdown is provided in the table below:
Original Price
Less Cooperative Discount
Net Price
$392,274
$4,600
$387,674
FISCAL IMPACT:
CIP #: VE29-335
Vehicle replacements for the Fire Department are expensed to the Vehicles and Equipment account listed below. Unit 335 will be received and paid for in 2029. Staff will include $387,674 for the replacement of Unit 335 in the 2029 budget.
Account Number Fund Description Total Budget Amount 22252200-551505 Capital Projects Fund TB...
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