CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Bid 25-193, Cartage Services, to BioAg, Inc. and International Hauling and Excavating, Inc. for an amount not to exceed $265,000 and for a one-year term
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The Department of Public Works issued Bid 25-193, Cartage Services, to contract with a vendor to haul leaves and/or brush, asphalt for paving, storm debris, construction spoils, and snow from the Central Business District and commuter parking lots. The vendor will provide drivers and six-wheelers or semi-tractor equipment to be used for large-scale, short-duration projects. This contract avoids the costs associated with owning additional equipment as the City pays only for the days the trucks are used.
DISCUSSION:
Advertisement Date:
07/03/2025
Notices Sent:
71
Opening Date:
07/31/2025
Planholders:
10
Proposals Received:
03
Bids were received from the following vendors:
Vendor Name
Proposed Cost
BioAg, Inc.
$130,125.00
International Hauling and Excavating
$138,600.00
Utility Transport
$139,428.90
Staff contacted the low bidder, BioAg, Inc., to confirm that they had the necessary manpower and equipment to handle the cartage requirements during leaf collection when the City uses up to 12 trucks daily to haul leaves. BioAg, Inc. could not commit to having enough resources available for that program. As a result, staff recommends awarding the bid to the two lowest vendors, BioAg, Inc. and International Hauling and Excavating, to ensure that enough trucks are available for the leaf collection program. The award amount is different than the bid amount because the bid set hourly rates based on the type of equipment, and the total award is based on anticipated cartage needs.
The term of this contract is for one year from October 1, 2025 to September 30, 2026, with three one-year options to extend.
FISCAL...
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