CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
title
Approve the award of Change Order #1 to Contract 24-046, Navistar Parts & Service, to Rush Truck Centers of Illinois, Inc., for an amount not to exceed $80,000 and a total award of $140,000
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The City Manager awarded Contract 24-046 to Rush Truck Centers of Illinois on December 19, 2023, for a one-year term from January 1, 2024, to December 31, 2024. The purpose of this contract is to secure repair services for the City’s fleet of approximately 40 Navistar vehicles, including aerial bucket trucks, plow trucks and ambulances.
DISCUSSION:
This Change Order is requested to add funds to the contract with Rush Truck Centers of Illinois for Navistar Parts & Service through the remainder of the contract term. Repair volumes vary from year to year depending on maintenance schedules, equipment age, operating demands and other factors. Repairs this year included an engine block replacement, complete fuel injector replacement and a head gasket repair. Based on the year-to-date spend, staff recommends increasing the award an additional $80,000 to accommodate repairs through year-end.
FISCAL IMPACT:
CIP: N/A
Navistar Parts & Services are expensed to the Equipment Parts and Equipment Maintenance accounts listed below. A total of $1,615,300 has been budgeted for equipment parts and maintenance in 2024. The requested change order can be accommodated within the Public Works budget as numerous accounts, including Equipment Maintenance, are trending under budget for the first half of the year.
|
Account Number |
Fund Description |
Total Budget Amount |
|
31351100-541402 |
General Fund |
$900,000 |
|
31351100-531303 |
General Fund |
$715,300 |