CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of of Bid 18-004, 2018 Street Patching Program, to J.A. Paving Company for an amount of $397,400, plus a 5% contingency
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DEPARTMENT: Transportation, Engineering and Development
SUBMITTED BY: William Novack, Director
BOARD/COMMISSION REVIEW:
NA
BACKGROUND:
The Transportation, Engineering and Development Business Group issued Bid 18-004 seeking vendors to perform annual street patching throughout the City. The project involves replacing isolated sections of deteriorated pavement with hot-mix asphalt to varying depths, depending upon severity. The strategy is typically used on streets in relatively good condition, but exhibiting isolated defects. The streets do not warrant resurfacing and can be substantially upgraded by patching problem areas. Through this project, permanent patches are installed to take care of potholes developed over winter months. This maintenance program prolongs the life of streets, ultimately saving money.
DISCUSSION
Advertisement Date:
02/16/18
Notices Sent:
192
Opening Date:
03/15/18
Planholders:
19
Proposals Received:
6
Bids were received from the following vendors:
Company Name
Proposed Fee
J.A. Johnson Paving Company
$397,400.00
Geneva Construction
$470,985.00
Chicagoland Paving Contractors, Inc.
$499,900.00
Brothers Asphalt Paving, Inc.
$637,526.25
Engineer's Estimate
$648,800.00
Schroeder Asphalt Services, Inc.
$661,225.00
A Lamp Concrete Contractors, Inc.
$690,250.00
The engineer's estimate is based on the contract unit prices from the 2017 program adjusted 2% to account for inflation.
FISCAL IMPACT:
CIP#: MP009 - Street Maintenance Improvement Program (MIP)
The MIP is expensed to the following accounts listed below. A total of $10.5 million has been budgeted for the MIP in 2018. The requested amount is within budget.
Account Number
Fund Description
Total Budget Amount
30282400 - 551502
Road and Bridge Fund
$2,239,885
30282200 - 55150...
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