CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Bid 23-004, 2023 Street Patching Program, to Chicagoland Paving Contractors for an amount not to exceed $600,000, plus a 3% contingency
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DEPARTMENT: Transportation, Engineering and Development
SUBMITTED BY: William J. Novack, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The Transportation, Engineering and Development (TED) Business Group issued Bid 23-004 seeking contractors to perform annual street patching throughout the city. The project involves replacing isolated sections of deteriorated pavement with hot-mix asphalt to varying depths, depending upon severity. The strategy is used on streets in relatively good condition but exhibiting isolated defects. Additionally, this project will install permanent patches to take care of potholes that developed over the winter months. This maintenance program prolongs the life of streets, ultimately saving money.
DISCUSSION:
Advertisement Date:
03/03/23
Notices Sent:
205
Opening Date:
03/24/23
Planholders:
19
Proposals Received:|1010|
Bids were received from the following vendors:
Vendor Name
Proposed Cost
Engineer's Estimate
$600,430.50
Chicagoland Paving Contractors
$600,000.00
Geneva Construction Company
$643,430.00
Schroeder Asphalt Services
$678,550.00
JA Johnson Paving Company
$757,757.00
The Engineer's Estimate is based on the contract unit prices from the 2021 and 2022 patching programs, adjusted to account for inflation. The low bid is within 0.1% of the engineer's estimate. Increased costs from vendors can be attributed to the increase in cost of materials and fuel required to produce hot-mix asphalt.
The completion date of this project is September 29, 2023.
FISCAL IMPACT:
CIP #: MP009 - Street Maintenance Improvement Program (MIP)
Patching is one component of the overall award for MP009. The chart below breaks out the different award components and award timeframes for the MIP.
Project Name
Bid No.
Award Amount
...
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