CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Bid 21-053, Medium-Heavy Duty Truck and Off-Road Equipment Repairs, to Aurora Truck Center and Interstate Power Systems for an amount not to exceed $229,180, and for a two-year term
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The Department of Public Works - Fleet Services Division (Fleet Services) is responsible for the maintenance and repair of the City's fleet of vehicles and off-road heavy equipment. When those repairs cannot be done in-house, the vehicles are taken to an outside vendor.
Fleet Services has contracts with multiple vendors to cover warranty-related repairs and service. Original equipment manufacturers (OEMs) have designated authorized dealerships that may repair, service, and provide replacement parts for units still covered under the OEM's warranty. When fleet units are no longer covered by warranty, Fleet Services can work with any vendor staff deems qualified to repair and service those units. Approximately 100 medium/heavy-duty truck and 30 off-road equipment repairs are outsourced annually.
In January 2021, Fleet Services issued Bid 21-053, Medium-Heavy Duty Truck and Off-Road Equipment Repairs to provide the City with vendors that can perform truck and equipment repairs for approximately 82 medium and heavy-duty trucks and 33 off-road equipment.
DISCUSSION:
Advertisement Date:
01/12/21
Notices Sent:
15
Opening Date:
02/05/21
Planholders:
08
Proposals Received:
03
Bids were received from the following vendors:
Vendor Name
Category 1 - Proposed Annual Cost
Medium- Heavy Duty Truck Repairs
Category 2 -Proposed Annual Cost
Off-Road Equipment Repairs
Aurora Truck Center
$76,200
$32,750
Interstate Power Systems
$88,447.50
$38,390
West Side Tractor Sales
No Bid
$40,560
Staff recommends awarding Category 1 to Aurora Truck Center for an amount not to exceed $76,200 per year, for ...
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