CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
title
Approve the award of Cooperative Procurement 19-287, Hewlett Packard Purchase, to Insight Public Sector for an amount not to exceed $149,444
body
DEPARTMENT: Information Technology
SUBMITTED BY: Jackie Nguyen, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The Information Technology Department (IT) maintains the City network hardware environment for City staff across all departments including the enterprise funds and Naper Settlement. This environment includes desktops, workstations, laptops and monitors. IT staff works with each City department to address their computing requirements, including replacing current technology hardware and purchasing the latest technology hardware.
IT standardized on Hewlett Packard for the City staff’s desktop and laptop computing needs in 2009. Hewlett Packard has consistently delivered a reliable, high performance computing platform for the City. Hewlett Packard also provides a three-year warranty on its systems and the pricing includes shipping and handling.
DISCUSSION:
Replacement Technology Hardware
Devices that reach the end of their warranty are reviewed for job requirements, with an emphasis placed on the functionality of the ERP software, departmental applications and mobility. A total of 123 existing devices have been identified to be replaced. The required replacements include the following items:
• One hundred seven (107) of the current devices are used by staff with job requirements that require a desktop environment to fulfill current computing needs. The recommended models are the Hewlett Packard EliteDesk 800 and HP EliteDesk 800 Mini PCs.
• Sixteen (16) of the current devices are used by staff with job requirements that require computing mobility. The recommended models include the Hewlett Packard EliteBook 840 and Hewlett Packard EliteBook 1030.
New Technology Hardware
The IT staff also works with each City department to address their computing requirements for new processes and job requirements. The Finance Department and TED Business Group have identified a need to provide a dual monitor setup for fiscal year 2019. The dual monitor setups will enhance staff’s ability to work in Tyler Munis for Finance and to conduct plan review in Tyler EnerGov for the TED Business Group. A total of fifty-three (53) new monitor setups are requested between the two departments.
The existing Omnia Partners cooperative contract #4400006644 through Insight Public Sector has been identified to procure the HP hardware. The cooperative contract is effective through April 30, 2021.
FISCAL IMPACT:
CIP#: N/A
The purchase of computers is expensed to the technology hardware accounts below. A total of $670,670 has been budgeted across the listed accounts for the purchase of desktops, workstations, laptops, monitors, and other hardware in 2019. The requested award of $149,444 is within budget.
|
Account Number |
Fund Description |
Total Budget Amount |
|
15101100-541410 |
General Fund |
$ 1,000 |
|
16101100-541410 |
General Fund |
$513,750 |
|
30281100-541410 |
General Fund |
$ 12,000 |
|
40101300-541410 |
Electric Utility Fund |
$ 39,310 |
|
41101500-541410 |
Water Utility Fund |
$ 82,345 |
|
51103200-541410 |
Naper Settlement Fund |
$ 22,265 |