CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Change Order #1 to Contract 24-170, Naper Settlement Winter Operations Services, to Steve Miller, Inc. for an amount not to exceed $30,000 and a total award of $121,610
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DEPARTMENT: Naper Settlement
SUBMITTED BY: Harriet M. Pistorio, Chief Operating Officer
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The City Council awarded Contract 24-170 to Steve Miller, Inc. on August 27, 2024, for a two-year contract starting November 1, 2024, to October 31, 2026, for Naper Settlement winter operations services. The services provided by the vendor include 24/7 snow removal and de-icing services at the Naper Settlement Museum campus, as well as the Settlement’s Artifact Care Storage Facility located at 180 Fort Hill Drive in Naperville. The scope of services is intended to ensure that walkways and exterior areas, including those outside the perimeter fence, remain safe, clean, and accessible for staff and guests during winter operating hours. Coverage includes but is not limited to regular museum operations, weddings and rehearsals, special events, rentals, and educational programming.
DISCUSSION:
A Change Order is requested to authorize the allocation of additional funds to Naper Settlement’s winter operations services. Due to unexpected early snowfall and forecasted winter weather conditions for the remainder of the season, the existing contract funding may be insufficient to meet operational requirements. Additional funding is necessary to ensure the uninterrupted continuation of services.
FISCAL IMPACT:
CIP #: N/A
Naper Settlement winter operations services are expensed to the Building and Grounds Maintenance account listed below. A total of $489,755 is included in the budget for various building and ground maintenance services in 2026 including winter operations. It is anticipated that the Change Order can be accommodated within the budget.
|
Account Number |
Fund Description |
Total Budget Amount |
|
51343200-531302 |
Naper Settlement Fund |
$489,755 |