CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Change Order #3 to Contract 18-006, 2018 Sidewalk Removal and Replacement, to Whiteline Construction, Inc. for an amount not to exceed $18,488.50 and a total award of $533,983
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DEPARTMENT: Transportation, Engineering and Development
SUBMITTED BY: William J. Novack, Director of TED
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
Each year, the City performs annual sidewalk repairs as identified throughout the city to address safety concerns. This work is accomplished through contract and encompasses concrete work identified by the MP004 and MP009 programs. The City Council awarded Contract 18-006, 2018 Sidewalk Removal and Replacement, on April 4, 2018 for an amount of $514,022.00 with a 3% contingency ($15,420.66).
Change Order #1 was approved by the Chief Procurement Officer (CPO) on July 13, 2018 to reduce the contract by $800.00. The contract included a line item for the required railroad permit, insurance and flagging operations required by the Burlington Northern Santa Fe (BNSF) Railroad. The City submitted and paid for the permit application so an equal deduction was made to the contract.
Change Order #2 was approved by the CPO on August 9, 2019 in the amount of $2,272.50. This change order includes the addition of $4,255.50 to add four locations that coordinate with work being performed by the Department of Public Works and to reduce the contract by $1,983 for additional BNSF permit and insurance fees paid by the City.
DISCUSSION:
Change Order #3 is requested to add quantities to contract locations originally identified as part of the 2018 Sidewalk Removal and Replacement contract.
Each year, the TED Business Group conducts preliminary inspections to identify problem locations to include in the sidewalk removal and replacement bid. However, the final inspections and design work to ensure ADA compliance are not completed until after the bidding has been completed. Final design work can result in more or less squares of sidewalk being replaced to meet ADA compliance requirements than originally estimated. This year, the increase in quantities resulted in a larger than anticipated increase in the amount of sidewalk squares needing to be replaced, which exceeded the contingency amount built into the contract. The extent of the changes was not known until the as-built quantities had been recorded for the project. The additional quantity relates to 100 additional squares of concrete replaced across 583 locations.
FISCAL IMPACT:
CIP# MP004
Funding for this change order will be covered by unused CIP Programming dollars for the 2018 Sidewalk Removal and Replacement Program (MP004).
|
Account Number |
Fund Description |
Total Budget Amount |
|
30282200-551502 |
Capital Projects |
$5,468,115 |