CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of of Bid 18-006, 2018 Sidewalk Removal and Replacement Program, to Whiteline Construction Inc. for an amount of $514,022, plus a 3% contingency (Item 1 of 2)
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DEPARTMENT: Transportation, Engineering and Development
SUBMITTED BY: William Novack, Director
BOARD/COMMISSION REVIEW:
NA
BACKGROUND:
The other related item on the City Council agenda is:
• 18-255 Pass an Ordinance for the 2018 Sidewalk Removal and Replacement Property Owner’s Cost Sharing Program
The Transportation, Engineering and Development Business Group issued Bid 18-006 seeking vendors to repair and replace sidewalk, roll curb and gutter, barrier curb and gutter, and concrete and asphalt driveway aprons at locations throughout the City.
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DISCUSSION: |
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Advertisement Date: |
02/23/18 |
Notices Sent: |
89 |
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Opening Date: |
03/15/18 |
Planholders: |
14 |
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Proposals Received: |
4 |
Bids were received from the following vendors:
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Company Name |
Proposed Fee |
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Engineer’s Estimate |
$425,774.25 |
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Whiteline Construction, Inc. |
$514,022.00 |
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Schroeder & Schroeder, Inc. |
$673,155.00 |
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Globe Construction, Inc. |
$690,797.50 |
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Baish Excavating, Inc. |
$907,792.00 |
The engineer’s estimate is based on bids received for the 2017 Sidewalk Removal and Replacement program which were received in March 2017.
An analysis of the bids following opening for the 2018 program reflects the unit price for square foot of sidewalk had increased beyond what was estimated. The difference in this pay item accounts for the effective difference between the engineer’s estimate and the lowest bidder. Furthermore, the lowest bidder was found to be a competitive overall bid and within the market range for the pay item for square foot of sidewalk for this contract.
2018 Sidewalk Removal and Replacement Program Cost Sharing Program
The Municipal Code provides a cost sharing policy by which the property owner and City share the cost of repair or replacement of sidewalk meeting established criteria. An enabling ordinance is the official mechanism that will provide a special taxation of properties where work is performed and property owners’ cost share can be recovered by the City. Generally, in residential areas, cost is split 60-percent City and 40-percent homeowner. In commercial settings, the split is 50-percent City and 50-percent owner.
For more than 20 years, the repair and replacement program has been performed annually at locations throughout the City to keep the public sidewalk system in good condition. Since 2004, the program repaired approximately 1.36 million square feet or 52 miles of substandard sidewalk.
Property owners either call to request an inspection or staff identifies locations while inspecting streets for the resurfacing project. Properties are verified by TED inspectors to meet eligibility requirements to be considered a participating property. A list of all 2,411 properties identified for replacement as part of the 2018 Sidewalk Removal and Replacement Program is attached as Exhibit A to the Ordinance.
Initial contact was made with each cost-sharing participant at the time the sidewalk defects were identified. Final determination of quantities and cost participation for each resident will be completed after the sidewalk is replaced and inspected by the City. Invoices will be mailed on a monthly basis to homeowners for completed work.
FISCAL IMPACT:
CIP#: MP004 - Sidewalk Removal and Replacement Program
MP009 - Street Maintenance Improvement Program (MIP)
The Sidewalk Removal and Replacement Program (MP004) is expensed to the following account. A total of $375,000 was budgeted for MP004 in 2018. The requested amount of $248,000 is within budget.
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Account Number |
Fund Description |
Total Budget Amount |
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30282200 - 551502 |
Capital Projects Fund |
$5,468,115 |
Additionally, to address all concrete work identified as part of the microsurfacing contract funds will be used from the MIP, which has a total budget of $10.5 million in 2018. The microsurfacing contract is part of the overall MIP program, and has a budget of $1.5 million in 2018. The requested amount of $266,000, which is a component of the microsurfacing contract, is within budget and is expensed to the account below.
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Account NumberFund DescriptionTotal Budget Amount |
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30282200 - 551502 |
Capital Projects Fund |
$5,468,115 |
*Per Council directive, contingency on construction projects is set at 3% on projects over $500,000 and 5% on projects under $500,000.
The total award amount for Bid 18-006 is $514,022.00.