CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Change Order #1 to Work Order 22-114-4, Engineering Services for Central Elevated Water Tank Relocation, to Baxter & Woodman, Inc. for an amount not to exceed $99,472 and for an additional one year
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DEPARTMENT: Water Utilities
SUBMITTED BY: Darrell Blenniss, Director of Water Utilities
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
On May 2, 2023, the City Council awarded Contract 22-114-4, Engineering Services for Central Elevated Water Tank Relocation, to Baxter & Woodman, Inc. with an anticipated completion date of December 31, 2025. The scope includes design engineering, permitting, bid phase services, and construction assistance to demolish the existing Central Elevated Water Tank. Alos included is building a new elevated water tank and conducting associated utilities and civil work.
Since then, Baxter & Woodman Inc. has completed the engineering design, bid phase assistance, and construction shop drawing review. Currently the new elevated tank is under construction.
DISCUSSION:
During the design phase, the following additional scope items were incorporated into the project:
- Additional analysis for tank insulation
- Fiber optic relocation design
- Separation of the old tank demolition into a standalone project
- Additional parking lot design
Staff has also requested that Baxter & Woodman, Inc. submit an amendment to include the following additional construction management services:
- Serve as construction manager to coordinate with all the engineers, contractors, and the City during construction.
- Provide sufficient inspection to ensure quality assurance and quality control (QA/QC) of construction activities.
- Perform structural, electrical, and plumbing evaluations as needed during construction.
Staff believes these additional construction management services are necessary for the following reasons:
- The project was originally planned to be managed in-house. However, there have been engineer turnovers, including the departure of the internal engineer originally assigned as project manager.
- Structural evaluations during construction are complex and must be performed by a licensed structural engineer, a role the City does not have on staff.
The additional-scope design and construction services will cost $99,472.00.
The revised contract completion date is December 31, 2026.
FISCAL IMPACT:
CIP #: WU043 – Central Elevated Water Tank Relocation
The requested award will be charged to the Infrastructure account number listed below. A total of $80,000 is budgeted for construction management in 2026, pending council approval. However, no construction management fee was budgeted for 2025, as the original plan was to perform construction management in-house. As a result, the requested Change Order exceeds the current year’s project budget. Staff will monitor expenditures to ensure they remain within the approved overall budget.
|
Account Number |
Fund Description |
Total Budget Amount |
|
41251500-551502 |
Water Utilities Fund |
$68,654,488 |