CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Option Year Two to Contract 17-045, Landscaping Restoration Program, to Alaniz Landscape Group for an amount not to exceed $187,000, plus a 5% contingency
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The landscaping restoration program restores landscaping at private residential properties, commercial properties and public rights-of-ways damaged as a result of Public Utilities (Electric and Water) and Public Works maintenance projects. Work is on-going during construction season and includes turf restoration, hardscape restoration, landscape planting, sprinkler repair and other landscape related repairs.
In April 2018, City Council awarded Contract 17-045 to Alaniz Landscape Group for a two-year term with three options to renew. The purpose of the contract is to perform landscape restoration as needed. The first option year was approved by Council on March 19, 2019.
DISCUSSION:
The Alaniz Landscape Group performed well during the first option year. In 2019, Alaniz Landscape Group performed restoration at more than 650 locations throughout the City.
Based upon the vendor’s performance, the Department of Public Works would like to extend the contract for the second option year. Alaniz Landscape Group agreed to maintain rates and terms provided under the current contract.
The term of the second option year is May 1, 2020 through April 30, 2021 with one option year remaining.
FISCAL IMPACT:
CIP #: N/A
The landscaping restoration program is expensed to the operational services accounts listed below. A total of $187,000 is budgeted for various landscaping needs in 2020. The requested award is within budget.
|
Account Number |
Fund Description |
Total Budget Amount |
|
31101100-531308 |
General Fund |
$363,030 |
|
31251100-531308 |
General Fund |
$1,798,700 |
|
40251300-531308 |
Electric Utility Fund |
$884,000 |
|
41251500-531308 |
Water Utilities Fund |
$15,000 |
|
41251540-531308 |
Water Utilities Fund |
$268,000 |