CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Bid 26-062, Odyssey West Water Main Improvement, to H. Linden & Sons Sewer and Water, Inc. for an amount not to exceed $930,410 plus a 3% contingency
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DEPARTMENT: Water Utilities
SUBMITTED BY: Darrell Blenniss, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
In support of the City’s priority to provide utility services that are reliable and safe, in February 2026, the Water Utilities issued Bid 26-062 for the Odyssey West Water Main Improvements project. The purpose of the project is to provide for the long-term sustainability of the water main pipe crossing I-88 and to replace a segment of failing water main in a wetland area that is difficult to access.
The project includes the cured-in-place-pipe lining of 400 feet of 12” water main crossing I-88 just west of Route 59, the installation of 720 feet of 12” water main along I-88, and the abandonment of 2,200 feet of water main along I-88 and Route 59.
DISCUSSION:
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Advertisement Date: |
2/26/2026 |
Notices Sent: |
497 |
|
Opening Date: |
3/25/2026 |
Plan holders: |
38 |
|
|
|
Proposals Received: |
3 |
Bids were received from the following vendors:
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Vendor Name |
Base Bid |
Bid Alternate A |
|
H. Linden & Sons Sewer and Water, Inc. |
$930,410.00 |
$894,410.00 |
|
Sheridan Plumbing & Sewer, Inc. |
$1,097,785.00 |
$1,074,025.00 |
|
Swallow Construction Corporation |
$1,221,700.00 |
$1,196,140.00 |
|
Engineer’s Estimate |
$1,369,700.00 |
$1,369,700.00 |
The bid documents for this project included a Base Bid to obtain pricing for ductile iron water main pipe and Bid Alternate A to obtain pricing for PVC water main pipe. After evaluating the submitted bids, staff determined that selecting the lowest Base Bid was in the best interest of the City. Ductile iron is the City’s standard water main material, and while PVC has been used in recent years due to substantial cost savings, the cost of ductile iron is once again competitive.
H. Linden & Sons submitted the lowest base bid for the project at $930,410. The low bid is 18% lower than the budget amount of $1,140,000. Water Utilities staff based the 2026 budget on the average per-foot cost it has received for the last several years. A favorable bidding environment and the timing of advertisement appear to contribute to the highly competitive bids received.
Thee low bid submitted is reasonable for performing the work as specified and staff recommends awarding a contract to H. Linden & Sons as the lowest responsive and responsible bidder for the procurement of construction services, as defined by Section 1-9B-7 of the Procurement Code (RBO-qualified).
The substantial completion date for this project is December 31, 2026, with a final completion date of October 31, 2027.
FISCAL IMPACT:
CIP#: WU425 - Odyssey West Main Improvements
The Odyssey West Main Improvements will be charged to the Infrastructure account listed below. The 2026 Budget includes $1,140,000 for the completion of this project. The recommended award is favorable to the budget.
|
Account Number |
Fund Description |
Total Budget Amount |
|
41251500-551502 |
Water Utilities Fund |
$86,910,285 |
*Per Council directive, contingency on construction projects is set at 3% on projects over $500,000 and 5% on projects under $500,000.