CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Bid 26-012, 2026 Sidewalk Trip Hazard Removal, to Hard Rock Concrete Cutters for an amount not to exceed $236,754 plus a 5% contingency
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DEPARTMENT: Transportation, Engineering and Development
SUBMITTED BY: Jennifer Louden, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
In March 2026, the Transportation, Engineering, and Development Business Group (TED) issued Bid 26-012, 2026 Sidewalk Trip Hazard Removal Project, to perform maintenance on existing sidewalk squares throughout the city.
Repairs are made by using concrete sawing to remove vertical differentials between sidewalk slabs. The City has been using this program for over a decade to successfully maintain safety for pedestrians and all users of ther sidewalk system.
Locations for this project aim to complete sidewalk repair work in advance of planned future resurfacing street segments. Performing this work in advance of resurfacing is expected to result in a decrease in the removal and replacement of sidewalk squares, providing a more cost-effective and sustainable treatment for addressing vertical differentials.
DISCUSSION:
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Advertisement Date: |
3/11/2026 |
Notices Sent: |
2887 |
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Opening Date: |
4/3/2026 |
Plan holders: |
26 |
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|
|
Proposals Received: |
4 |
Bids were received from the following vendors:
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Northern AV Group |
$61,866.00 (Non-Responsible) |
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Hard Rock Concrete Cutters |
$236,754.00 |
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Murphy Construction Services |
$241,794.00 |
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Engineer’s Estimate |
$252,000.00 |
|
Tiles In Style, LLC |
$315,000.00 |
As required in the project Special Provisions and as clarified in responses to the bid advertisement, the only acceptable method of repair is to use an equipment mounted horizontal saw.
The low bidder, Northern AV Group, was unable to provide the required three reference checks as required for the project. Through discussion with Northern AV Group, it was determined that their approach for repair was not an acceptable method for the City.
Reference checks were performed for Hard Rock Concrete Cutters, and through discussion with their team, confirmed to utilize the acceptable method of repair.
Staff recommends award of the contract to Hard Rock Concrete Cutters as the lowest responsive and responsible bidder for the procurement of construction services, as defined by Section 1-9B-7 of the Procurement Code (RBO-qualified).
The completion date of this project is November 16, 2026.
FISCAL IMPACT:
CIP: MP004
Sidewalk Trip Hazard Removal Services are expensed to the Infrastructure account listed below. This work is being done in conjunction with MP004, the Sidewalk and Curb Replacement program. TED included $1,245,000 in the 2026 budget for expenses related to M004; of this amount, $245,000 was anticipated to be needed for sidewalk trip hazard removal services. The award requested is within the amount budgeted for this expense.
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Account Number |
Fund Description |
Total Budget Amount |
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30282200-551502 |
Capital Projects Fund |
$24,899,000 |
*Per Council directive, contingency on construction projects is set at 3% on projects over $500,000 and 5% on projects under $500,000.