CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Change Order #2 to Contract 25-041, Fire Station Renovations - Stations #1 and #3, to Lite Construction for an amount not to exceed $40,082 and a total award of $833,272
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DEPARTMENT: Fire Department
SUBMITTED BY: Mark Puknaitis, Fire Chief
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The City Council awarded Contract 25-041, Fire Station Renovations - Stations #1 and #3, to Lite Construction on April 2, 2025, with a completion date of December 15, 2025. Change Order #1 was approved on August 19, 2025. The purpose of this contract is to renovate Fire Stations #1 and #3 from common sleeping and bathing areas into individual bunks and single-use bathrooms/showers.
DISCUSSION:
This Change Order is requested to pay for temporary restroom and shower trailers used by firefighters at each station during the renovations and additional cove base molding required for floor installation. Temporary restroom and shower facilities were not included in the original bid scope; however, procuring these services through the general contractor proved to be the most efficient and cost-effective means. This Change Order serves as the final payment for this project.
This contract was approved with contingency in the amount of 3% of the original contract value and 29 days. Staff requests the use of contingency funds of $22,677, plus an additional $17,405, for a total change order of $40,082. A summary of the award and contingency information is provided in the tables below.
Contingency
|
Authorized Contingency |
Dollars |
|
Original Amount |
$22,677 |
|
(-) Previously Authorized |
$0 |
|
Subtotal |
$22,677 |
|
(-) This Change |
$22,677 |
|
Balance Left |
$0 |
Contract Award
|
Original Contract Value |
$755,900 |
|
Prior Cumulative Approved Change Orders |
$37,290 |
|
Subtotal |
$793,190 |
|
(+/-) This Change Order |
$40,082 |
|
Total Contract Value |
$833,272 |
FISCAL IMPACT:
CIP #: MB226 - Fire Station Living Quarters Renovation
Renovations to the fire station living quarters are expensed to the Building Improvements account listed below. This work is being done in conjunction with MB226, Fire Station Living Quarters Renovation, which has a total budget of $1,500,000 in 2025. This Change Order utilizes previously approved contingency funds, in part, and the additional funds can be accommodated within the budget.
|
Account Number |
Fund Description |
Total Budget Amount |
|
22252200-551500 |
Capital Projects Fund |
$2,050,000 |
*Per Council directive, contingency on construction projects is set at 3% on projects over $500,000 and 5% on projects under $500,000.