CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
title
Waive the applicable provisions of the Naperville Procurement Code and award Work Order 22-067-WATER-26-04, Construction Engineering Services for Ogden Avenue Phase II Water Main Improvements, to Ciorba Group for an amount not to exceed $394,428 and for a 16-month term
body
DEPARTMENT: Water Utilities
SUBMITTED BY: Darrell Blenniss, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The City Council awarded Work Order 22-067-WATER-25-01, Ogden Avenue and Washington Street Water Main Improvements, to Ciorba Group on April 2, 2025, with a completion date of December 31, 2026.
The purpose of this Work Order is to provide construction management services for the Ogden Avenue and Washington Street Water Main Improvements.
Concurrent with the construction of the Ogden and Washington water main improvements, the City completed design work for Phase II of the Ogden and Washington water main. Phase II was intended to be constructed after completion of Phase I; however, delays in the completion of Phase I will result in an overlapping construction timeline with Phase II.
DISCUSSION:
Due to the ongoing and successful execution of Work Order 22-067-WATER-25-01, the anticipated overlap of construction engineering tasks between the 2025 and 2026 project phases, and the necessity to maintain project continuity, staff recommends the City waive the applicable provisions of the Naperville Procurement Code and award Work Order 22-067-WATER-26-04 to Ciorba Group to provide construction engineering services for the Ogden Avenue Phase II Water Main Improvements.
Approval of the award for Work Order 22-067-WATER-26-04 requires a Waiver of Section 1-9B-4 (Methods of Source Selection) of the Naperville Procurement Code because the recommended process is not one of the enumerated methods.
As work on the 2025 Ogden Avenue and Washington Street Water Main Improvements extends into 2026, coordination between projects is critical. Since work from 2025 is incomplete and the projects are directly adjacent to each other, some construction-related tasks will overlap. Subsequently, having the same construction engineer serving both projects will result in efficiencies related to time management, coordination of tasks, and savings to the budget.
Work Order 22-067-WATER-26-04 includes the following construction engineering services:
• Preconstruction meeting
• Shop drawing approval
• RFI responses
• Pay requests
• Change orders
• Progress meetings
• Weekly reports
• Punch list
• Record drawings
• Project closeout
Work Order 22-067-WATER-26-04 includes the following construction observation services:
• Full-time construction observation
• Video recording of existing conditions
• Material verification and testing
• Measurement and documentation of contract quantities
• Daily diary record
• Daily communication with City
The term of the contract is approximately 16 months from the date of award through July 30, 2027.
FISCAL IMPACT:
CIP #: WU408 - Ogden Avenue Phase II Water Main Improvements
Construction Engineering Services for Ogden Avenue Phase II Water Main Improvements will be charged to the Architect and Engineer Service account listed below. The 2026 Budget includes $147,600 in this account for the completion of the project. The requested award amount totals $394,428 across 2026 and 2027. It is anticipated that the award can be accommodated within the 2026 Budget, and the remainder of the award will be budgeted appropriately for 2027.
|
Account Number |
Fund Description |
Budget Amount |
|
41251500-531301 |
Water Utilities Fund |
$5,204,829 |