CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Change Order #1 to Contract 24-015, 2024 Pavement Patching, to Schroeder Asphalt Services for an amount not to exceed $27,400.49 and a total award of $559,185.49
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DEPARTMENT: Transportation, Engineering and Development
SUBMITTED BY: William J. Novack, P.E., Director of Transportation, Engineering and Development/City Engineer
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The City Council awarded Contract 24-015 to Schroeder Asphalt Services on April 16, 2024, with a completion date of September 27, 2024. This contract is part of the City’s Annual Street Maintenance Program. Each year, the City conducts Street Patching Program to address potholes and other areas of deterioration that could be a hazard to motorists, cyclists and other roadway users.
DISCUSSION:
This Change Order is requested as a final balancing Change Order to add or deduct the appropriate quantities completed during Phase 2 based on field conditions as summarized below.
The amount of this Change Order increases the original contract amount by $27,400.49. This contract was approved with contingency in the amount of 3% ($15,953.55) of the original contract value and 29 days. This Change Order exceeds the approved contingency amount by $11,446.94.
An additional pay item of “Additional Milling (Compost Site)” was coordinated with the Department of Public Works (DPW). The compost site parking lot, located at 3816 Plainfield-Naperville Road (just south of the Springbrook Water Reclamation Center), needed pavement resurfacing and DPW lacked the proper equipment and operators to perform pavement grinding. On behalf of DPW, TED staff requested Schroeder Asphalt Services to perform this additional work. DPW supplied trucks and staff to haul off the discarded material, which helped to reduce the overall cost of this effort. The total amount for this additional work is $9,100.
Another increase to the project quantities was to repair a large roadway section located at the intersection of Julian Street and Gartner Road. The roadway surface became wavy which posed potential hazards to motorists and cyclists. The total amount for this additional work is $17,093.33.
Lastly, the remaining $1,207.16 is part of the final balancing Change Order which added actual field conditions from our original estimated quantities.
FISCAL IMPACT:
CIP #: MP009
The 2024 Pavement Patching program is expensed to the Infrastructure account listed below. Pavement patching is done as a part of MP009, the Street Maintenance Improvement Program. The total 2024 budget for MP009 is $13,000,000; of this amount, it was estimated roughly $600,000 would be needed for pavement patching. The requested change order is within the budgeted amount for this expense.
|
Account Number |
Fund Description |
Total Budget Amount |
|
30282200-551502 |
Capital Projects Fund |
$29,448,000 |
*Per Council directive, contingency on construction projects is set at 3% on projects over $500,000 and 5% on projects under $500,000.