CITY MANAGER AUTHORITY PROCUREMENT AWARDS
ACTION REQUESTED:
title
Approve the award of Change Order 3 to Contract 20-009, 2020 Sidewalk and Curb Maintenance Program, to AC Concrete Construction for a decreased amount of $4,585.40 and a total award of $649,806.19.
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DEPARTMENT: Transportation, Engineering and Development
SUBMITTED BY: William J. Novack, Director
BACKGROUND:
On April 21, 2020, City Council awarded Bid 20-009, 2020 Sidewalk and Curb Maintenance Project, to AC Concrete Construction with a completion date of July 30, 2020.
In September 2020, Change Order 1 was approved with a net increase of $6,236.19 to the total award. A second change order was approved in October 2020, adding $972.90. Both change orders were necessitated by a need for additional quantities.
DISCUSSION:
The contractor completed all the work required within the contract.
This is a final balancing change order, which includes changes from previously approved authorizations. It compares the original awarded quantities and costs with the as-built quantities as measured in the field and accounts for all changes in quantity and cost for each pay item and the overall contract value.
The total net amount of all change orders, including the final balancing change order, increases the original amount by $2,623.69 (0.40%) and 0 days.
I, Chris Nichols, of Transportation, Engineering, and Development Business Group certify this work is necessary for successful completion of this work/project/contract. I further certify the circumstances said to necessitate the change in performance were not reasonably foreseeable at the time the contract was signed, or the change is germane to the original contract as signed, or the change order is in the best interest of the city and authorized by law.
The contract was approved with contingency in the amount of $19,415.48 (3%) of the original contract value and 29 days. Staff is not requesting use of contingency funds or days for this change order because of the net decrease. A summary of the award and contingency information is provided in the tables below.
Contract Award
|
Original Contract Value |
$647,182.50 |
|
Prior Cumulative Approved Change Orders |
$7,209.09 |
|
Subtotal |
$654,391.59 |
|
(+/-) This Change Order |
($4,585.40) |
|
Total Contract Value |
$649,806.19 |
Contingency
|
Authorized Contingency |
Days |
Dollars |
|
Original Amount |
29 |
$19,415.48 |
|
(-) Previously Authorized |
0 |
$7,209.09 |
|
Subtotal |
29 |
$12,206.39 |
|
(-) This Change |
0 |
($4,585.40) |
|
Balance Left |
29 |
$12,206.39 |
FISCAL IMPACT:
CIP: MP004, MP009
This change order requires the requested adjustment to the following accounts:
|
Account Number |
Fund Description |
Total Adjustment |
Total Budget Amount |
|
30282200-551502 |
Capital Projects Fund |
($4,585.40) |
$4,450,000 |
|
30284300-551502 |
SSA 26 |
$0.00 |
$113,000 |
|
31251100-531308 |
General Fund |
$0.00 |
$1,798,700 |
|
40251300-531308 |
Electric Utility |
$0.00 |
$884,000 |
|
41251500-551502 |
Water Utility |
$0.00 |
$12,119,788 |
|
41251540-531308 |
Water Utility |
$0.00 |
$268,000 |
*Per Council directive, contingency on construction projects is set at 3% on projects over $500,000 and 5% on projects under $500,000.