CITY MANAGER AUTHORITY PROCUREMENT AWARDS
ACTION REQUESTED:
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Approve the award of Change Order 1 to Contract 20-213, Cross Connection Testing Records Administration, to Aqua Backflow, Inc for an amount not to exceed $5,400 and for a total award of $458,750
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DEPARTMENT: Water Utilities
SUBMITTED BY: Darrell Blenniss, Director
BACKGROUND:
In July 2020, Council approved Bid 20-213, for the cross-connection control testing records administrator to assist the Water Utilities staff with administration of Illinois Environmental Protection Agency (IEPA) mandated cross-connection code compliance records. Aqua Backflow, Inc was awarded the services for the amount not to exceed $453,350. The work includes maintaining cross-connection control testing records for all water customers who have testable devices. There are currently more than 15,000 devices on record in the city. Customers with a backflow prevention device are required by federal law and state statutes to test their devices annually by a certified cross-connection control inspector. After testing, the owner or his/her inspection contractor must submit the test results to the city as evidence of compliance.
DISCUSSION:
A change order is needed for the Water Utilities to increase mailings to non-compliant customers through Aqua Backflow, Inc. The customers are in violation of section 8-2A-2:3.2.2 of the City of Naperville Municipal Code. Aqua Backflow, Inc. will send a third, non-compliant notice to the customers that failed to provide the required IEPA cross-connection device test. As part of the change order, Aqua Backflow, Inc will manage the mailing of final notices, which will include envelopes, letterhead, postage, printing, folding, inserting and mailing.
FISCAL IMPACT:
CIP: N/A
Cross-connection testing services are expensed to the operational service account listed below. A total of $236,146 is budgeted for various testing expenses in 2021. Staff will monitor the impact of this change order on the budget throughout the year to ensure testing does not exceed authorized spending levels within the Water and Wastewater Utilities Fund.
|
Account Number |
Fund Description |
Total Amount Budgeted |
|
41251510-531308 |
Water-Wastewater Fund |
$406,146 |