CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Cooperative Procurement 24-295, Streetlight Maintenance and LED Streetlight Materials, to Graybar, Inc. and Wesco Distribution for an amount not to exceed $625,000
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The Department of Public Works (DPW) is responsible for the maintenance of the street lighting system. In addition, DPW oversees two important capital projects: Citywide LED Street Lighting Conversion (SL137) and Capital Upgrade/Replacement of Street Lighting Systems (SL125).
SL137 aims to replace existing streetlights with LED fixtures to improve visibility, safety, and environmental sustainability while saving costs. The project is being implemented in three phases, with significant progress already made.
SL125 focuses on upgrading deteriorated streetlight poles with standard aluminum poles and installing new uniduct for a more reliable street lighting system. These upgrades ensure the longevity and reliability of the infrastructure.
Both projects align with DPW's goals of enhancing urban safety, reducing energy consumption and promoting sustainable development.
DISCUSSION:
DPW intends to purchase maintenance supplies as needed throughout 2025. In addition, LED fixtures and streetlight poles will be purchased as part of its ongoing streetlight capital projects. The purchase of LED fixtures and streetlight poles is essential for enhancing lighting quality, improving safety and achieving long-term cost savings in the Historic District and Citywide. DPW will also be purchasing replacement poles for deteriorating concrete poles.
By investing in energy-efficient and durable lighting infrastructure, DPW has demonstrated its commitment to sustainable urban development and efficient public service delivery. Also important, because of the efforts of DPW, the City has been dark sky compliant since 2015 when the LED upgrade program began.
Staff has identified approved cooperative contracts, OMNIA Partners Cooperative Contract# EV2370 through Graybar, Inc.; and Sourcewell Contract# 091422-WES through Wesco Distribution for this procurement.
The term of this contract is from the date of award to December 31, 2025.
FISCAL IMPACT:
CIP #: SL137, SL125
LED light fixture conversions are expensed to the Operating Supplies and Infrastructure accounts listed below. A total of $200,000 is included in the proposed budget in the General Fund for streetlight maintenance materials in 2025. Additionally, a total of $500,000 is proposed for SL137, LED Street Lighting Conversion; and $150,000 is proposed for SL125, Capital Upgrade/Replacement of Street Lighting Systems, in 2025. The requested award of $625,000 is within the proposed budget amount for this expense.
|
Account Number |
Fund Description |
Total Proposed Budget Amount |
|
31252200-551502 |
Capital Projects Fund |
$1,950,000 |
|
31101100-541407 |
General Fund |
$431,450 |