CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Bid 25-015, 2025 Street Resurfacing Program - MFT, to K-Five Construction Corporation for an amount not to exceed $5,563,599.47 plus a 3% contingency (Item 1 of 2)
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DEPARTMENT: Transportation, Engineering and Development
SUBMITTED BY: William J. Novack, P.E., Director of TED/City Engineer
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The other related item on the City Council agenda is:
• 25-0396: Adopt the IDOT resolution in the amount of $5,563,599.47 to allow the expenditure of State Motor Fuel Tax dollars to fund the 2025 Street Resurfacing Program - MFT (Item 2 of 2)
The Transportation, Engineering and Development Business Group (TED) issued Bid 25-015 seeking contractors to resurface approximately 10.62 miles of various local roadways.
The City currently maintains approximately 475 centerline miles of road through the annual Street Maintenance Improvement Program (MIP). An important component of the MIP is the resurfacing program which ensures that city streets remain in good condition for the movement of traffic while also protecting the integrity of the roadway base. When resurfacing is delayed, the roadway base begins to deteriorate prematurely resulting in the need for costly and disruptive road reconstruction projects.
In 2025, state Motor Fuel Tax (MFT) funds will be used to complete this project. It is anticipated that the City will also use local funds for a second street resurfacing program, which is currently out for bid and will be completed later in the year. The expenditure of state MFT funds requires the approval and supervision of the Illinois Department of Transportation. Further, the corporate authorities of the municipality must adopt a resolution appropriating the MFT funds.
DISCUSSION:
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Advertisement Date: |
2/26/2025 |
Notices Sent: |
197 |
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Opening Date: |
3/18/2025 |
Planholders: |
18 |
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Proposals Received: |
2 |
Bids were received from the following vendors:
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Vendor Name |
Proposed Cost |
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K-Five Construction Corporation |
$5,563,599.47 |
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R.W. Dunteman Co. |
$5,985,125.00 |
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Engineer’s Estimate |
$6,016,293.45 |
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The engineer’s estimate was based on contract unit prices from the 2024 street resurfacing programs adjusted for inflation. The low bidder’s price for this program is consistent with the engineer’s estimate. Staff recommends K-Five Construction Corporation for the award as the lowest responsive and responsible bidder for the procurement of construction services, as defined by section 1-9B-7 of the Procurement Code (RBO-qualified).
The contract construction time is 105 calendar days with an anticipated completion date of August 10, 2025.
FISCAL IMPACT:
CIP #: MP009 - Street Maintenance Improvement Program (MIP)
Street resurfacing is one component of the overall award for the annual Street Maintenance Improvement Program (MP009). The 2025 budget includes $12,000,000 for all components of MP009. The chart below breaks out the various award components and award timeframes for the MIP.
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Name |
Bid No. |
Award Amount |
Status |
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Resurfacing - MFT |
25-015 |
$5,563,599.47 |
Recommend for Award 4/2/25 |
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Resurfacing - Local |
25-016 |
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Yet to be awarded |
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Crackfilling |
25-017 |
|
Yet to be awarded |
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Patching |
25-018 |
|
Yet to be awarded |
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Micro-surfacing |
25-019 |
|
Yet to be awarded |
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Sidewalk R&R for Micro-surfacing |
25-022 |
$194,174.40 |
Recommend for Award 4/2/25 |
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Pavement Marking |
25-020 |
$25,000.00 |
Awarded 3/18/25 |
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Total to date: |
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$5,782,773.87 |
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The 2025 MFT Resurfacing Program is expensed to the Infrastructure account listed below. TED included $7,000,0000 in the MFT Fund for resurfacing in 2025. The award requested is within the amount budgeted for this expense.
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Account Number |
Fund Description |
Total Budget Amount |
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30282500-551502 |
Motor Fuel Tax Fund |
$7,000,000 |
*Per Council directive, contingency on construction projects is set at 3% on projects over $500,000 and 5% on projects under $500,000