CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Change Order #1 to Contract 20-020, Tree Trimming, Removal and Debris Disposal, to Lewis Tree Service for an amount not to exceed $279,004 and a total award of $2,137,104
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DEPARTMENT: Electric Utility
SUBMITTED BY: Brian Groth, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The Electric Utility (Utility) has approximately 69 miles of overhead transmission and distribution conductors throughout the City. Trees and other landscaping in the vicinity of these conductors must be trimmed routinely to ensure reliability of the electrical system as well as safety of the public. The Utility’s line-clearance tree trimming around overhead conductors is outsourced to qualified line clearance tree trimming contractors.
The City Council awarded Contract 20-020, Tree Trimming to Lewis Tree Service on June 16, 2020 for a three-year term from June 17, 2020 to June 16, 2023 with one, three-year option to extend. The Utility requires the line-clearance tree trimming contractor to trim/remove limbs of trees near energized overhead electrical lines throughout the City. This type of tree trimming requires the contractor to be experienced in this specialized tree trimming, have properly trained personnel, as well as have access to the necessary equipment to perform the scope of work.
DISCUSSION:
The original contract award was for an estimate of what circuits were going to require line clearance tree trimming over a three-year term. Given Lewis Tree Service was a new contractor to the Utility, it was decided to award a lower amount until Lewis Tree Service proved to be a responsive contractor. To date, Lewis Tree Service has proven to be an excellent partner in providing high level line clearance tree trimming, and exceptional customer service to customers.
At this time the Utility is recommending adding $279,004 to contract 20-020 to complete the remaining work.
FISCAL IMPACT:
CIP #: N/A
Tree trimming services for the Electric Utility are expensed to the Operational Services account listed below. A total of $1,024,376 is budgeted in 2022 for tree trimming and related services. The requested award can be accommodated in the current year budget with additional funds budgeted in 2023 for the final six months of the contract term.
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Account Number |
Fund Description |
Total Budget Amount |
|
40251300-531308 |
Electric Utility |
$1,210,876 |
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