CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Bid 24-211, 2025 Lead Water Service Replacement Program, to Trine Construction Corporation for an amount not to exceed $800,000 plus a 3% contingency
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DEPARTMENT: Water Utilities
SUBMITTED BY: Darrell Blenniss, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
In support of the City’s priority of providing utility services that are reliable and safe, in September 2024, the Water Utilities issued Bid 24-211, 2025 Lead Water Service Replacement Program. The Lead Water Service Replacement Program is a City initiative to replace all known lead water service lines with copper water service lines starting in 2024. This work will continue as long as necessary to remove all lead water service lines from the system. Work includes the replacement of the entire length of the water service line, from the water main to inside the residence, at no cost to the property owner.
The work within this contract will be completed in 2025 with subsequent years being bid separately. With approximately 263 known lead water services remaining in the City, completion of the full program is anticipated to take several years. The 2025 project includes the full replacement of approximately 68 lead water services in an area generally located between Chicago Avenue and 4th Avenue and Ellsworth Street and Columbia Street.
DISCUSSION:
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Advertisement Date: |
9/162024 |
Notices Sent: |
390 |
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Opening Date: |
10/18/2024 |
Planholders: |
40 |
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Proposals Received: |
10 |
Bids were received from the following vendors:
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Vendor Name |
Proposed Cost |
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Trine Construction Corporation |
$800,000 |
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Miller Pipeline LLC |
$1,060,300 |
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Engineer’s Estimate |
$1,152,450 |
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Brandt Excavating |
$1,272,782 |
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IHC Construction Companies, LLC |
$1,436,472 |
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Benchmark Construction |
$1,488,103 |
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Five Star Energy Services, LLC |
$1,535,910 |
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Performance Construction & Engineering |
$1,831,845 |
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Bluewater Construction, LLC |
$1,890,390 |
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Everlast Blacktop |
$2,096,517 |
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Sheridan Plumbing & Sewer, Inc |
$2,640,555 |
Trine Construction Corporation submitted the low bid for the project at $800,000. The low bid is 20% lower than the 2025 budget amount of $1,000,000.
Staff believes the low bid submitted is reasonable for performing the work as specified. Upon checking the references provided, staff finds them to be a capable contractor.
The estimated completion date for this project is October 31, 2025.
FISCAL IMPACT:
CIP #: WU037 - Lead Service Replacements
This project is expensed to the account number listed below. The proposed 2025 budget includes $1,000,000 for this project. The requested award including the contingency is $176,000 under budget.
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Account Number |
Fund Description |
Proposed Budget |
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41251500-551502 |
Water Utility Fund |
$68,654,488 |
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*Per Council directive, contingency on construction projects is set at 3% on projects over $500,000 and 5% on projects under $500,000.