CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Bid 26-035, Mill Street Lighting Project, to Utility Dynamics Corporation for an amount not to exceed $380,770 plus a 5% contingency
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DEPARTMENT: Transportation, Engineering and Development
SUBMITTED BY: Jennifer Louden, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The Electric Utility (“Utility”) announced plans to remove the utility poles along the west side of Mill Street from Ogden Avenue to Bauer Road and install underground electrical lines. These poles currently support and power the streetlights on Mill Street. As such, the Transportation, Engineering and Development (TED) Business Group is planning, in coordination with the Utility project, to upgrade the street lighting to meet current standards.
The final product will provide nighttime friendly lighting consistent with LEED goals and Green Globe criteria for light pollution reduction.
In March 2026, TED issued Bid 26-035, Mill Street Lighting Project to replace the street lighting along Mill Street.
DISCUSSION:
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Advertisement Date: |
3/30/2026 |
Notices Sent: |
2958 |
|
Opening Date: |
4/20/2026 |
Planholders: |
35 |
|
|
|
Proposals Received: |
3 |
Bids were received from the following vendors:
|
Vendor Name |
Proposed Cost |
|
Engineer’s Estimate |
$346,905.00 |
|
Utility Dynamics Corporation |
$380,770.00 |
|
HEI Utility Contractors |
$440,426.50 |
|
DND Electric, Inc. |
$683,091.30 |
The low bid is approximately 10% above the engineer’s estimate. This is primarily attributable to higher-than-anticipated parkway restoration costs, which are necessary for the completion of the project and will be carefully monitored during construction.
Staff recommends award of the contract to Utility Dynamics Corporation as the lowest responsive and responsible bidder for the procurement of construction services, as defined by Section 1-9B-7 of the Procurement Code (RBO-qualified).
The contractor is afforded 150 calendar days to complete the work following execution of the contract. The estimated completion date for construction is October 15, 2026.
FISCAL IMPACT:
CIP #: SL139
The Mill Street Lighting Project is expensed to the Infrastructure account listed below. TED included $425,000 in the 2026 budget for expenses related to SL139, Mill Street Lighting Replacement. Of this amount, $400,000 was included for construction expenses. The award requested is within the amount budgeted for this expense.
|
Account Number |
Fund Description |
Total Budget Amount |
|
30282200-551502 |
Capital Projects Fund |
$24,899,000 |
*Per Council directive, contingency on construction projects is set at 3% on projects over $500,000 and 5% on projects under $500,000.