CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Bid 18-174, Coatings for Wastewater Clarifier 7, to G.P. Maintenance Services, Inc. for an amount not to exceed $135,000, plus a 5% contingency
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DEPARTMENT: Water Utilities
SUBMITTED BY: Mark Curran, Acting Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
In support of the City’s goal of High Performing Government to provide reliable, efficient and high-quality services to the community, the Water Utilities issued Bid 18-174 seeking a qualified vendor to blast, prepare and coat the steel components of Final Clarifier 7. Final Clarifier 7 was constructed in 1999 with the purpose of removing suspended solids as part of the wastewater treatment process. The portions of the clarifier that will be coated include, but are not limited to, immersed and non-immersed steel trusses, walkways, and supports. This work is a preventive maintenance item to reestablish protective coatings on steel throughout the clarifier to extend the overall service life of clarifier equipment.
DISCUSSION:
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Advertisement Date: |
07/18/2018 |
Notices Sent: |
50 |
|
Opening Date: |
08/02/2018 |
Planholders: |
9 |
|
|
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Bids Received: |
2 |
The following bids were received:
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VENDOR |
BID AMOUNT |
|
Engineer’s Estimate |
$100,000 |
|
G.P. Maintenance Services, Inc. |
$135,000 |
|
Dynamic Industrial |
$253,900 |
The cost of work is 26% higher than the engineer’s estimate, which was based on work performed on Final Clarifier 6 in 2017. In reviewing the bids from all previous clarifier coating projects, it appears the low bid in 2017 may have been anomalous.
G.P. Maintenance Services has performed work for the Water Utilities on similar projects and is a capable contractor. While the low bid of $135,000 was higher than anticipated, staff believes the low bid submitted is reasonable for performing the specified work.
FISCAL IMPACT:
CIP #: N/A
Painting and repair costs are expensed to the building and grounds maintenance account listed below. A total of $130,000 is budgeted for maintenance of Clarifier 7 in 2018. The remainder of this award will use dollars budgeted for general maintenance and repairs.
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Account Number |
Fund Description |
Total Budget Amount |
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41251530-531302 |
Water & Wastewater |
$397,000 |
*Per Council directive, contingency on construction projects is set at 3% on projects over $500,000 and 5% on projects under $500,000.